Office Coordinator

Location: Halifax, NS

Industry: Construction/ General contractor

Employment Type: Full-Time

About the Company

Our client is a well-established and growing construction company in Halifax, delivering high-quality residential and commercial projects and multi-rez. With continued growth and a strong pipeline of work, they are looking to add an experienced Office Coordinator to support both administrative operations and project teams.

Position Overview

This intermediate-level Office Coordinator role is ideal for a professional with several years of experience who can confidently manage office functions with minimal supervision. You will play a key role in supporting daily operations, improving administrative processes, and acting as a reliable point of contact for internal teams, vendors, and clients.

Key Responsibilities

• Oversee and manage day-to-day office operations with a high level of independence
• Coordinate schedules, meetings, and internal communications across teams
• Provide administrative support to project managers, including document control, reporting, and tracking project updates
• Prepare and manage project documentation such as contracts, change orders, and closeout packages
• Process invoices, purchase orders, and liaise with accounting to ensure accurate and timely financial tracking
• Maintain organized filing systems (digital and physical) for projects and corporate records
• Act as a point of contact for vendors, subcontractors, and clients, ensuring clear and professional communication
• Support onboarding and coordination of new employees, including documentation and orientation logistics
• Identify opportunities to improve office processes and implement more efficient workflows
• Ensure compliance with internal procedures and assist with health & safety documentation as needed

Qualifications

• 3–5 years of experience in an office administration or coordination role (construction industry experience preferred)
• Strong ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
• Excellent communication and interpersonal skills
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with construction/project management software (e.g., Procore, Buildertrend, or similar) is an asset
• Familiarity with basic accounting processes (invoicing, PO tracking, expense coordination)
• High level of organization, attention to detail, and problem-solving ability
• Self-starter with the ability to work independently and take initiative

What’s Offered

• Competitive salary aligned with experience
• Opportunities for growth and increased responsibility within a growing company
• Supportive, team-oriented work environment
• Exposure to a diverse range of construction projects

If you'd like to be considered for this role, feel free to apply online today and one of our recruitment managers will reach out directly.